Fee Structure Overview

The total fee structure for the Computer Engineering program at Govt Polytechnic Gaja covers tuition, hostel, mess, and other miscellaneous charges over a four-year duration. The fees are subject to annual revision based on government policies and institutional needs.

Annual Fee Breakdown (Per Semester)

Fee Head	Amount (INR)
Tuition Fee	60,000
Hostel Rent	15,000
Mess Advance	20,000
Student Benevolent Fund	1,500
Medical Fees	2,000
Gymkhana Fees	1,000
Examination Fees	1,500
Total Per Semester	101,000

Detailed Fee Components

• Tuition Fee (₹60,000): Covers instruction, laboratory access, and course materials. Includes digital resources, software licenses, and online learning platforms.
• Hostel Rent (₹15,000): Shared accommodation in air-conditioned rooms with common facilities such as study halls, lounges, and laundry services.
• Mess Advance (₹20,000): Advance payment for meals during the semester. Actual consumption is adjusted at the end of the term.
• Student Benevolent Fund (₹1,500): Supports students facing financial difficulties or emergencies during their academic journey.
• Medical Fees (₹2,000): Covers basic healthcare services provided by the campus medical center, including consultations and vaccinations.
• Gymkhana Fees (₹1,000): Enables participation in sports activities, cultural events, and extracurricular programs.
• Examination Fees (₹1,500): Covers administrative costs associated with conducting exams, including exam hall rentals and invigilation charges.

Hostel & Mess Charges

The hostel facility at Govt Polytechnic Gaja offers comfortable living conditions with modern amenities. Hostel rooms are categorized into different types based on occupancy:

• Double Occupancy Rooms: Shared spaces accommodating two students each.
• Triple Occupancy Rooms: Accommodate three students per room with shared bathroom facilities.
• Four Occupancy Rooms: Designed for four students, featuring communal areas and enhanced privacy.

The mess billing system operates on a monthly basis. Students are required to pay an advance of ₹20,000 at the beginning of each semester. Monthly bills are calculated based on actual consumption, with adjustments made after the end of the term.

Rebate Policies

Rebate policies are applicable in certain situations:

• Attendance Rebound: Students with attendance above 90% may receive a small rebate on hostel rent and mess charges.
• Academic Excellence: Top-performing students (GPA > 9.0) are eligible for partial reimbursement of examination fees and other minor charges.
• Financial Hardship: Students facing economic challenges may apply for rebates based on income verification documents submitted to the finance office.

Fee Waivers, Concessions, and Scholarships

Several financial aid options are available to eligible students:

• SC/ST/PwD Category: Full waiver of tuition fee and 50% concession on hostel rent.
• EWS Category: 25% concession on all fees except tuition.
• MCM (Mother of Child with Disability): 100% waiver on tuition fee and 50% on other charges.

Eligibility for scholarships is determined based on:

• Academic Performance: Students with a minimum GPA of 8.5 or equivalent are considered for merit-based scholarships.
• Financial Status: Income slabs below ₹3 lakh per annum qualify for need-based assistance.
• Extra-Curricular Participation: Active involvement in competitions, research projects, and community service may lead to additional financial support.

The application process involves submitting an online form along with supporting documents such as income certificates, academic transcripts, and category proof. Applications are reviewed by a committee, and selected students are notified via email or SMS.

Payment Procedures & Refund Policy

All payments must be made through the official fee portal accessible on the college website. Payments can be processed using debit cards, credit cards, net banking, or UPI transfers.

• Payment Deadlines: Fees must be paid within 10 days of the start of the semester. Late payments attract a penalty of ₹500 per day.
• Late Fee Calculation: For delayed payments beyond 10 days, penalties accumulate daily until full payment is received.
• Refund Rules: Refunds are processed for students who withdraw from the program before completing one semester. A processing fee of ₹500 is deducted from the refund amount.
• Withdrawal Procedures: Students wishing to withdraw must submit a formal application to the administration with reasons and supporting documents. Approval is granted based on institutional guidelines and academic progress.

Additional Charges

In addition to regular fees, students may incur extra charges for:

• Library Access: ₹1,000 annually for extended access to digital resources and specialized databases.
• Lab Equipment Usage: ₹500 per lab session for advanced tools and equipment not covered in standard curricula.
• Travel Expenses: Reimbursement for participation in national or international conferences, subject to approval by faculty advisors.

Disbursement Schedule

The fee disbursement schedule is aligned with the academic calendar:

• First Semester: Payment due before the commencement of classes in July.
• Second Semester: Payment due before October.
• Third Semester: Payment due before January.
• Fourth Semester: Payment due before April.

Students are advised to monitor the fee portal regularly for updates regarding payment deadlines and any changes in fee structures. The finance office is available for assistance during working hours, ensuring transparency and clarity in all financial matters.