Fee Structure Overview

The total fee structure for the Computer Engineering program at Government Polytechnic Lohaghat is comprehensive and covers all aspects of student life, including academics, accommodation, and extracurricular activities. The annual fees are inclusive of tuition charges, hostel rent, mess advance, and other mandatory expenses.

Detailed Fee Components

Tuition Fee: This covers the cost of instruction, laboratory sessions, and access to academic resources. The fee is paid per semester and includes all course materials and lab access.

Hostel Rent: Hostel accommodation is provided for all students, with different room types available based on comfort levels and budget options. Rooms are fully furnished with beds, wardrobes, study tables, and internet connectivity.

Mess Advance: Students are required to pay a monthly mess advance covering meals for the entire month. The mess operates on a prepaid system where students can top up their accounts using various payment methods including online banking and mobile wallets.

Student Benevolent Fund: This fund supports students facing financial difficulties, providing emergency assistance during unforeseen circumstances such as medical emergencies or family hardships.

Medical Fees: Covers basic medical consultations, vaccinations, and routine health checkups provided by the campus hospital. Students can access free healthcare services through this fund.

Gymkhana Fees: This fee supports extracurricular activities including sports, cultural events, and recreational facilities available on campus. It ensures that students have access to fitness centers, indoor games, and outdoor sports facilities.

Examination Fees: Covers the costs associated with conducting exams, including question paper preparation, invigilation, and result processing. Students are required to pay this fee for each examination session.

Hostel & Mess Charges

The hostel accommodation at Government Polytechnic Lohaghat is designed to provide a comfortable living environment for students pursuing their education. There are several room types available including single occupancy rooms, double occupancy rooms, and triple occupancy rooms.

Single occupancy rooms come with a monthly rent of INR 30,000 and include basic amenities such as bed, wardrobe, study table, chair, and internet connectivity. Double occupancy rooms cost INR 25,000 per month, offering shared facilities while maintaining privacy and comfort.

The mess operates on a prepaid system where students must deposit an advance amount covering meals for the entire month. The menu is planned by professional chefs and includes a variety of vegetarian and non-vegetarian options, ensuring balanced nutrition and dietary preferences are met.

Rebate policies are applicable in cases of medical leave or travel during examination periods. Students can apply for rebates through the hostel office, subject to approval based on valid documentation.

Fee Waivers, Concessions, and Scholarships

The university offers several fee waiver schemes and scholarships for deserving students based on academic performance, financial need, and social background. These include:

• Merit-Based Scholarships: Available for top-performing students in each semester with a minimum CGPA of 9.0 or above.
• Income-Based Concessions: Students belonging to economically disadvantaged backgrounds may receive partial fee waivers based on income slabs ranging from INR 1,50,000 to INR 3,00,000 annually.
• Reservation Category Benefits: SC/ST/PwD students are entitled to full fee waivers under the government reservation policy.
• EWS Concession: Students from Economically Weaker Sections receive a 50% concession on tuition fees.
• MCM (Maiden Child of Migrant): Full fee waiver for students whose parents are migrants and have no property in the city.

To apply for any of these financial aid options, students must submit an application form along with supporting documents such as income certificates, caste certificates, or disability certificates. Applications are reviewed by a committee comprising faculty members and administrative staff to ensure fairness and transparency.

Payment Procedures & Refund Policy

Payments for fees can be made through multiple channels including online banking, NEFT/RTGS, debit/credit cards, and mobile wallets. Students must complete the payment within the specified deadline to avoid late fees or disqualification from academic activities.

Late fee charges are applicable if payments are not completed before the due date. The late fee is calculated at 5% of the total amount per month, with a maximum cap of INR 5000 per semester.

In case of withdrawal from the program, students must submit a formal application to the administration office along with valid reasons and supporting documents. Refunds are processed based on the university's refund policy, which allows for partial refunds depending on the reason for withdrawal and duration of study.

Refunds are typically processed within 45 days of receiving the complete documentation. Students who leave before completing one academic year may not be eligible for full refunds, while those leaving after completing at least one year are entitled to a pro-rated refund according to the university's guidelines.